Arrival is a scanning hour, not a reading hour. This free welcome guide template gives guests one page of hello and the house rules, then a second page with the wifi, the checkout list, and three local picks. Fill it in by hand, print it, leave it on the counter. When your place outgrows two pages, the 22-page host binder takes over.
How to use this page: print both pages at 100% scale (the site chrome drops out on paper). Page 1 faces the guest: three write-in lines of hello and the house-rules box. Page 2 carries the codes and the checkout list; it changes more often, so reprint it alone whenever a code rotates. This is the free printable cut of the guest welcome book: no email gate, print as many as you need.
The welcome note is three lines, not a letter. A warm hello from you, one quirk of the house, one way to reach you. Under it sits the house-rules box: five write-in lines from quiet hours down to everything else. Five is deliberate. A short list gets read at the door; a long one gets skimmed and forgotten.
Matchbook Labs · free printable
Welcome!
Your welcome note
House rules
quiet hours:
smoking:
parties or gatherings:
pets:
other:
Five lines on purpose. A rule that can't fit here belongs in the listing, where guests read it before booking.
Fits A4 and US Letter at 100%. Grayscale prints fine.
Codes rotate, so they get the reprint page: wifi, door, and whatever else unlocks on your place, four lines in one box. The checkout checklist runs as five checkboxes, the same list every stay. The local-picks box holds three lines: coffee, dinner, one place worth the drive. Your picks in your words; nothing here needs a brochure pile.
Matchbook Labs · free printable
The wifi page
Wifi and codes
wifi network: password:
door code or lockbox:
alarm / garage / gate:
other (building, mail, storage):
Before you check out
Local picks
coffee:
dinner:
worth the drive:
Your picks, your words. A place you would send family earns the line.
Opinions, labeled as such, take or leave:
This sheet is page 7 of a bigger system. The full binder covers one property end to end:
A 22-page printable paper system for running one rental property between stays. One binder per property: set it up once with the profile and amenities pages, then work it after every checkout. The calendars, logs and trackers are undated, so the binder works any season and any year.
The binder holds the property profile and the 30-item amenities checklist you fill once, turn-over checklists you work after every checkout, this welcome sheet in photocopy-per-stay form, four undated reservation calendars, a 20-row check-in/out log, a 30-row maintenance and repair log, a 40-line restock shopping list, a 20-row review tracker, a utility reading log, a damage and deposit log, and pricing notes. The vacation rental restock checklist covers the pre-arrival run, and the turnover cleaning checklist covers the between-stays reset. For other cuts of the same welcome pages, see the host welcome book template and the guest welcome book template.
A welcome sheet organizes your own house information; it is a household organizer and record keeper, not legal, tax or financial advice. Deposit, insurance, tax and rental rules vary by location: check your local authorities and your own listing terms.
The 22-page binder: property profile, 30-item amenities checklist, turn-over checklists, the welcome sheet, undated calendars, check-in/out log, maintenance log, restock list, review tracker, utility and damage logs. A4 + US Letter, instant download.