Vacation Rental Restock Checklist (Free Printable, 2 Pages)

Towels go missing, paper goods run low, and the one thing nobody counted is the thing the next guest opens first. This free restock checklist puts the count on paper. Page one is a 12-row write-in restock checklist: the item, a par quantity you set once, then two circles per row, in stock or reorder. Page two is a six-item between-stays checklist for the walk after checkout, plus a par-level notes box. Write-in only, no software, prints tonight on A4 or US Letter.

Page one: the restock checklist, 12 rows

Twelve rows is enough for the consumables a turn actually burns: linens, towels, paper goods, soap refills, and the pantry items your guests open first. The par column stays blank on purpose. Par is a number only you can set, because it depends on how many guests a turn brings and how often you restock. Write it in pen and leave it alone until the property changes. On restock day, count the shelf and circle one of the two circles per row: in stock when the count holds at or above par, reorder when it does not. A row with no circle is an item nobody counted, and the empty circles are the part of the sheet that works.

Fits A4 and US Letter at 100%. Grayscale prints fine.

Page two: the between-stays checklist

Six boxes, one pass, in the order a walk moves through the place: linens first, then trash, then the surfaces hands land on, then the restock basket topped up from page one, then paper goods back to par, then the door and keys on the way out. The boxes are mechanics, not a cleaning course: what to swap, what to carry out, what to top up. No brand names, no product picks; you already know what your property uses. The par-level notes box at the bottom holds two lines for the thing every sheet needs somewhere: what par stands at after this pass, and what changed.

Fits A4 and US Letter at 100%. Grayscale prints fine.

Four opinions on setting par

Opinions from building restock and record-keeping pages like this one. Take or leave:

1. (Opinion.) Set par at two turns, not one. One turn of stock in service and one turn on the shelf: a checkout empties the service set, the shelf set covers the next arrival, and the store run happens after the guest leaves instead of before they land.
2. (Opinion.) Write par in pen and the count in circles. Par only moves when the property changes, so a number that changes every restock day is a par nobody set. The circles do the moving; the column stays honest.
3. (Opinion.) Reorder from the circles, not from memory. The rows circled reorder on the last sheet are the shopping list, copied out on the same day. A list rebuilt from memory at the store misses the one thing that actually ran out.
4. (Opinion.) Restock the day of checkout, while the six boxes are still fresh in your hands. The between-stays pass already touches every place supplies live, so page one costs three extra minutes then and a separate trip any other day.

The 22-page binder behind this page

These two sheets are the restock slice of a bigger paper system, the Short-Term Rental Host Ops Binder. From its README:

A 22-page printable paper system for running one rental property between stays. One binder per property: set it up once with the profile and amenities pages, then work it after every checkout. The calendars, logs and trackers are undated, so the binder works any season and any year.

The turn-over pages carry the restock strip this checklist expands:

Turn-over checklists (pages 5-6). Kitchen and bath, then bedrooms, living and a restock strip where you write the quantities you added. One pass per checkout: date it, initial it, file it.

And the shopping-list page turns reorder circles into one store run:

Restock shopping list (page 15). Forty lines for one store run instead of three.

What this page is

An inventory and restock sheet. It gives your supplies one place to be counted, a par level you set yourself, and a between-stays pass that ends with the stock note written down. Nothing here is income advice and nothing here promises bookings, ratings or any outcome; the sheet organizes your own shelves and your own walk. It is a household organizer and record keeper, not legal, tax or financial advice, and it is not affiliated with Airbnb or any booking platform or brand. What supplies a stay needs, and what counts as clean enough to hand over keys, is your call and your listing's terms. For the cleaning half of the same walk, the turnover cleaning checklist works the rooms; the guest welcome book template covers what guests read on arrival; and the rental walkthrough checklist handles the pre-listing pass. The full catalog lives on Matchbook Labs.

22 write-in pages: property profile, 30-item amenities checklist, turn-over checklists, welcome sheet, 4 undated calendars, check-in/out log, maintenance log, 40-line restock shopping list, review tracker, utility and damage logs, pricing notes. A4 + US Letter, instant download.