Guests ask four things in the first hour: the wifi, the door, the rules, the checkout. This free host welcome book template answers all four on page 1, and puts your local tips, emergency numbers, and trash day on page 2. Fill it in per stay, print it, and leave it where guests land. When two pages stop covering the property, the 22-page host binder picks up the rest.
How to use this page: print both pages at 100% scale (the site chrome drops out on paper). Page 1 is guest-facing: fill in the letter, wifi and access, house rules, and checkout list before each stay. Page 2 holds your local recs and numbers; it changes more often, so keep it as the loose sheet. Photocopy per stay or reprint whichever page changed.
Nothing on page 1 is pre-filled. Door codes rotate, wifi passwords get changed, and rules get rewritten after one rough weekend; a stale sheet sends guests to their phones with questions. The letter skeleton gives guests a greeting in your voice in four lines, the wifi and access box carries the facts, the house rules run as six checkbox lines that scan in seconds, and checkout becomes five boxes instead of a paragraph.
Matchbook Labs · free printable
Welcome, !
Your letter
Wifi and getting in
House rules (check what applies, fill in the numbers)
Checkout
Fits A4 and US Letter at 100%. Grayscale prints fine.
The recommendations table holds six places, one why line each, written by you. Guest tips only: a place earns its row because you would send a friend there, and the why is your own words. Below the table, four write-in rows for the numbers guests hope they never need. Trash day, where the bins live, and parking close out the page; those two lines cut the most messages of anything on the sheet.
Matchbook Labs · free printable
The local page
| Place | Why (your words) |
|---|---|
Emergency and backup numbers
host: phone:
backup contact: phone:
maintenance or plumber:
non-emergency line (utility, taxi, police):
emergency services come first: post your local number where it's obvious. This box is for everything after that.
Bins and parking
Opinions from running sheets like this, take or leave:
This template is page 7 of a bigger system. The full binder covers one property end to end:
A 22-page printable paper system for running one rental property between stays. One binder per property: set it up once with the profile and amenities pages, then work it after every checkout. The calendars, logs and trackers are undated, so the binder works any season and any year.
Inside: a property profile page, a 30-item amenities checklist, turn-over checklists for kitchen, bath, bedrooms and living areas, the guest welcome sheet from this page as a photocopy-per-stay form, four undated reservation calendars, a 20-row check-in/out log, a 30-row maintenance and repair log, a 40-line restock shopping list, a 20-row review tracker, a utility reading log, a damage and deposit log, and pricing notes. Pair the turn-over pages with the free turnover cleaning checklist, and the rental walkthrough checklist covers the pre-listing pass. For a different cut of the same two pages, see the guest welcome book template.
A welcome book organizes your own house information; it is a household organizer and record keeper, not legal, tax or financial advice. Deposit, insurance, tax and rental rules vary by location: check your local authorities and your own listing terms.
22 write-in pages: property profile, 30-item amenities checklist, turn-over checklists, welcome sheet, 4 undated calendars, check-in/out log, maintenance log, restock list, review tracker, utility and damage logs, pricing notes. A4 + US Letter, instant download.