Free printable

Grant Budget Template — Free Printable 2-Page Planning Sheet

Free

A grant proposal tells a program what the project will do. The budget tells them what doing it costs. Reviewers read both, and the two have to agree. This free printable keeps the numbers in one place: page 1 is a categories table with write-in amounts and a total line, page 2 holds justification notes and a box for in-kind contributions. It works the same for a research organization putting together a funded-project application and for a two-person team applying to an ecosystem fund.

Page 1: budget categories

Project budget

Category	Amount (write in)	Notes
Personnel	write-in	write-in
Equipment	write-in	write-in
Travel	write-in	write-in
Materials and supplies	write-in	write-in
Publishing and dissemination	write-in	write-in
Participant support	write-in	write-in
Other direct costs	write-in	write-in
Contingency	write-in	write-in
Total	write-in

Generic categories, so they fit most research and ecosystem applications. If a program publishes its own budget headings, copy theirs over these. Print with Ctrl+P (or Cmd+P) and write amounts in by hand, or keep the file open and fill it in a spreadsheet first.

Page 2: justification notes and in-kind

Budget justification notes

One line per category: what the money buys, and why the project needs it.

In-kind contributions

Costs someone else covers: space, equipment time, volunteer hours, discounted services.

What this sheet is: a planning sheet. It organizes categories, amounts, and justification notes for an application. It does not promise funding, and no template can. Every program makes its own decision.

4 opinion tips for planning a grant budget

Opinions, labeled as such. Habits that held up for us, not rules:

Round the numbers. (Opinion.) A clean figure is easier to read, easier to add up, and easier to defend line by line than one with cents hanging off it. If a reviewer asks where a number came from, the answer should be the justification note, not a calculator.
One justification line per category. (Opinion.) Write what each category buys before you write the amount. If a line can't be justified in one sentence, it's a candidate to cut.
Keep the contingency row. (Opinion.) Projects run into costs nobody predicted. A labeled buffer line survives review better than padding hidden inside other categories.
Match the funder's own headings. (Opinion.) When a program publishes budget categories, use theirs instead of these. It makes their review easier and avoids the awkward "what is dissemination?" question entirely.

From the product's README (verbatim)

The template above is the planning half. The paid product is the research legwork: finding the programs to apply to. From its README:

"38 funding sources for founders and developers looking for non-dilutive money, compiled 2026-09-05. Every apply URL was fetched live (HTTP 200 or valid redirect) on the data date. Funding ranges and deadlines come from official program pages, not third-party aggregators."

"32 of 38 sources were accepting applications on the data date."

"Grant programs pause, close, and restructure. This database is a starting map, not legal or financial advice, and no outcome is guaranteed."

The last quote matters here too. A budget template and a funding database organize your work; neither one decides the outcome. That belongs to each program.

Planning costs and finding programs

This sheet covers the budget side of an application. The other half is finding programs worth applying to. The Web3 Grants & Ecosystem Funds Database 2026 lists 38 funding sources with ecosystems, categories, requirements, funding ranges and apply URLs that were tested live on the data date, ready to filter in a spreadsheet.

Get the Web3 Grants & Ecosystem Funds Database — 38 verified sources →

one-time · CSV + Markdown · checkout on Getly

Also on this site: the free Grant Application Tracker for logging every application you send, and the full catalog.