A one-page wedding schedule template you can print for free: twelve write-in slots covering hair and makeup through the send-off, each with blank time and who columns. The times are intentionally empty, because the right schedule depends on your ceremony start, your photo list, and how far apart your locations are. Print it from this page (Ctrl+P or Cmd+P), and pair it with the 12-month planning checklist if you're earlier in the process.
Twelve rows in the order most days actually run. Write your own times and names in the blank columns with a pen.
| Time | Event | Who |
|---|---|---|
| Hair and makeup | ||
| Getting dressed | ||
| Getting-ready photos | ||
| Ceremony | ||
| Family and group photos | ||
| Couple portraits | ||
| Cocktail hour | ||
| Dinner service | ||
| Toasts | ||
| First dance | ||
| Open dance floor | ||
| Send-off |
Buffer note (our opinion): leave 15 minutes of slack between photo blocks and anything with a fixed start.
Photo blocks run long, and one late block makes every number after it wrong too.
The printable above covers one day. The months behind it live in the Wedding Planner Spreadsheet, which tracks the budget, vendors, guests, and seating those timeline slots depend on:
| Sheet | What it does |
|---|---|
| Budget | 12 vendor categories with Allocated, Actual cost, Paid so far, Remaining budget, % of allocated spent, and a Running total spent column. TOTAL row sums it all |
| Vendors | Name, category, phone, email, agreed price, deposit paid, and a Balance due column. TOTAL row shows total contracted, paid, and still owed |
| Checklist | 14 tasks on a 12-month countdown (months-before column), status counts via COUNTIF: Done / In progress / Not started |
| Guests | Name, RSVP, dietary needs, plus-ones. Counts: invited, yes / pending / no, dietary needs among yes RSVPs, total seats including plus-ones |
| Seating | Table assignments with a COUNTIF count per table and a total assigned number to check against your yes RSVPs |
It works in Microsoft Excel 2007+ and Google Sheets (upload to Google Drive and open it with Google Sheets, no conversion step). Every sheet ships with sample rows marked "SAMPLE row - replace with your own" so you can see the format before typing over them, and every summary cell is a live formula built on standard SUM, COUNTIF, and IF functions. No macros, nothing that needs permission prompts. License is personal use, including weddings you help family or friends plan.
Instant download after checkout.